The benefits of incorporating an automated phone system in your office are many, but sometimes it’s hard to find the right phone system for you. There are many factors in deciding which system is right for you.

Give your caller options immediately when they call to reach the person or department they want or get the information about your business they need.

Small and medium sized businesses need to have the most efficient operation possible with regard to their phones. Here are 10 reasons why the small office needs to have a Virtual Receptionist.

Small offices with only a hand full of phones and phone lines have the challenge of how much phone system will be right for them. Buy too much and you waste money, buy to little and you don't get the features that you need.

Phone books are becoming a thing of the past. They are being replaced by online directories and local business listing web sites. So, is it still important to have your phone company list your business phone number? And does every phone company list your phone number?

How many times have you called a business to ask if they are open? Or what their fax number is? Or when their UPS pickup will be? Then you hear "Please leave a message after the tone..." If this had been a customer calling your business they may just move on to the next number in the list. You may have lost a sale opportunity.

The generic voice mail outgoing greeting is just that, generic. Is your business generic? No? Your business is unique and special. Why would someone want to become your customer when they get your voice mail and it's not identifying your business? It's all about your business image!

Are you looking for a new employee? I have a couple of friends who are Action Coaches and they have their clients setup an Employee Screen Voice Mail number to advertise. This streamlines the initial process of contact and keeps your office from getting flooded with calls.

I called a medical office a few days ago after a friend referred us to them. She said they need our help. I called and the phone rang 8 times then some music started and a voice came on saying "please hold, someone will be with you in a moment." This message repeated every 15 seconds for the next seven minutes...

As the holidays approach you may want to give you business some holiday cheer on your voice mail greeting. Give you customers information about your special hours, offers or just have some fun with it...